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Exhibitor Information

22nd March 2023
Places deadline

Please inform us of all your attendees by supplying the following information to no later than Wednesday 22nd March 2023


(If names are not provided by this time, they may be denied entry.)

  • Full name*

  • Job title*

  • Company*

  • Telephone number and email

(This is essential for confirmation emails) 

  • Dietary requirements

*Will be used on delegate badges.


Exhibition Setup

The exhibition setup will take place in the East Crypt.  This is in between Livery Hall and West Crypt where the conference plenaries take place.


The setup timings are 06:00 AM – 10:15 AM on Friday 31st March 2023.


Please note that registration opens at 09:00 AM and the Session 1 in Livery Hall will begin at 09:15 AM.


The setup will need to be finished by 10:15 AM as some of the delegates will come out from the Livery Hall to attend a session in the West Crypt.


Please find the detailed programme information here:


Stand Information

The exhibition format is open plan, tabletop style.

Each stand will be provided with a trestle table and 2-chairs.

However, if you are using a cargo bike as a part of your expo stand, you will not be provided with trestle table due to space constraints. Hence we request you to let us know, about the number of cargo bikes you will be bringing along to exhibit.

There will be 13-amp 3-pin plug sockets available for the power supply. There will not be any extensions provided for the power supply.



The latest floorplan can be found HERE



Exhibitors without a cargo bike:

If you’re arriving in a vehicle, you can enter the yard and load in through the porch doors. This will take you directly to the stairs into the east crypt. If you are not arriving via a vehicle, you can enter through the west wing entrance as this will be open at that time.


Exhibitors with a cargo bike:

You can arrive to the members car park, which they can find if they follow down Aldermanbury Street, and load into the crypts from there, please be aware that you cannot park there, and there will be steps.

It will be signposted just off the Aldermanbury Street. Please find the map attached to help with the directions to the Member’s Car Park.

We would have to supply the venue with the vehicle details in case you need access to the Loading Bay in order to load/unload the expo material.


Please provide the following details before Thursday, 23rd March 2023 to Access will be denied if the details are not provided before the mentioned date to the venue.


Registration Number:

Vehicle Type:

Time of access for setup.

Car Parking

Please note that there is no parking available on site, but the details about the nearest car parks are mentioned in the attached map.



Please note that the venue will not be able to accommodate any delivery requests for sending them prior to the event date due to no storage facility.

Post Event

The last session will begin at 16:30 in Livery Hall, and we suggest you can start taking the stands down after that.


Please ensure has been added to your companies’ safe senders list.


Headline Sponsors:

Fully Charged
Outspoken! cycles logo — RED.png

Be a part of the 2024 event:

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